CybageKhushboo Rules and Regulations

Rules and regulations:

This is an initiative by Khushboo Charitable Trust to support needy students who face financial constraints to pursue their higher education. This program is solely based on the academic performance of the students and the desire to complete their studies. The eligibility criteria for this scholarship program include the following:

  1. The applicant must have passed 10th and 12th standard with minimum 60%.
  2. The total annual income of the family should be less than 2.5 lacs.
  3. The scholarship will be renewed on a yearly basis only.
  4. The applicant needs to submit mark sheet and fee structure to get the scholarship for next year.
  5. The scholarship will be discontinued in case the student fails in any subject during the academic year.
  6. The form should be clearly and completely filled, if the candidate is filling it manually.  
  7. All the information/questions are mandatory to fill.
  8. Trust will not consider the form, which is not filled properly.
  9. In case of failure to submit any documents as requested, the trust will not consider the applicant’s form.
  1.  Documents to be attached with this form:

Sr. no.

Name of document

     1

One passport-size photograph

     2

Photocopies of the statements of marks (10th, 11th, 12th, Diploma, F.E. etc.)

     3

Photocopy of CET/NEET/etc. mark sheet

     4

Photocopy of school-leaving certificate/Bonafied certificate/10th certificate

     5

Photocopy of Aadhar Card

     6

Photocopy of caste certificate/Non-creamy layer  

     7

Photocopy of the documents, which show the income of your family

     8

Passbook copies of parents from March, 2016 to May, 2016

     9

Photocopy of bank passbook of student.

 

Process to approve the scholarship to the applicant:

  •  Scrutinizing the forms
  •  Documents verification
  •  Applicant’s interview
  •  Home visit
  •  Assessment of fees

 

  1. To submit the form in hard copy, please refer the following addresses:

Pune-based applicants:

Khushboo Charitable Trust

Cybage Software Pvt. Ltd.,

Cybage Towers, Survey No. 13A/ 1+2+3/1,

Kalyani Nagar, Opposite D-Mart, Near Gold Adlabs

Pune – 411014 Maharashtra.

Phone: 020-66041700 Extn:7231

Mobile: 77220 91231 (Mandar)

Ahmedabad-based application:

Khushboo Charitable Trust,

Cybage Software Pvt. Ltd.

Infocity tower II, 2nd floor,

Gandhi Nagar – 382 007 Gujarat.

Phone : 79-66737000 Extn :  5253

Mobile : 9099929921(Himanshu)

Indore-based applicants:

Khushboo Charitable Trust,

Krishu Motors

27, Scheme No. 54,

PU-3, Commercial,

Bhamori, A.B. Road,

Indore (M. P.) – 452010

Mobile: 9713065514(Vaishali) / 9584200063

 

For any query, write an email to us at csr_team@cybage.com/khushboo@cybage.com or contact 7722091231.

Corporate Social Responsibility Policy

1. Introduction

Cybage Software Pvt. Ltd. (hereinafter referred as “Company”) has been an early adopter of Corporate Social Responsibility (CSR) initiatives. Reaching out to underserved communities is a part of the Company’s ethics. The Company has always conducted its business responsibly, mindful of its social accountability, respecting applicable laws, and with regard for human dignity. The Company’s vision is ‘to actively contribute to the social and economic development of the communities in which we operate’ and in doing so, build a better, sustainable way of life for the weaker sections of society and raise the country's human development index.

It is the moral responsibility of every successful corporate to set objectives that are congruent with social development to repay its social debt. The Company underlined its commitment towards the all-round development of the marginalized sections of the society and brought about a positive change by setting up CybageAsha in October 2003 and Khushboo Charitable Trust in July 2009.

These philanthropic initiatives have taken up meaningful educational and socio-economic drives aiming at the upliftment of the less fortunate for a better society. While CybageAsha’s main programs are Rural Upliftment, Alcohol De-addiction, Social Welfare, and Go-Green initiatives, Khushboo facilitates higher education for needy students through scholarship programs and educational counselling. These efficacious activities are executed independently with the help of Cybagians who volunteer their services or in partnership with other NGOs under the able guidance of Cybage’s senior management.

2. Objective

In compliance with Section 135 of the Companies Act, 2013, along with the Companies (Corporate Social Responsibility Policy) Rules, 2014, the CSR activities we pursue are approved by our CSR committee. In line with the activities mentioned in Schedule VII of the Act, our CSR policy, as approved by the CSR Committee, contributes to the group-wide goals by adopting projects in the following areas:

  • Promotion of education
  • Environmental sustainability measures
  • Social business projects
  • Rural development projects
  • Livelihood enhancement projects
  • Others, as may be identified in future

3. Focus areas and the activities therein

The Cybage CSR activities focus on:

  • Rural Development: CybageAsha first identifies villages that need social, infrastructural, economic improvement. Our process begins with interaction with the villagers and village panchayat, during which we discuss a high-level plan. Going further, CybageAsha conducts socio-economic assessment surveys with participation of all the villagers. After analyzing the data gathered, we set priorities for each task and start the development work. The types of development initiatives that we provide are:
    1. Construction of schools
    2. Distribution of educational material to students
    3. Construction of drainage systems
    4. Construction of lavatories
    5. Tree plantation and cleanliness drives
    6. Periodic health camps
    7. Installation of smokeless chulhas
    8. Provision of vermiculture compost training
    9. Inauguration of water tanks
    10. Stream de-silting to increase groundwater levels
    11. Advice and motivation to villagers to improve practices related to agriculture, community health, sanitation, and cleanliness
    12. Collaboration with villagers and local government for effective implementation of various government programs such as Swachh Bharat Abhiyaan
  • Alcohol De-addiction: CybageAsha, a registered Trust supported by the Company, is currently running alcohol de-addiction centers in four communities.

CybageAsha visits the community areas to identify the addicts with the help of locals. The Alcohol De-addiction initiative was started to combat the evils of alcoholism, especially in the low-income groups. Taking into consideration that many communities faced the same issue, we chose communities in the vicinity to spread awareness about the evils of alcoholism and motivate people to lead an alcohol-free life. This is how the CybageAsha De-addiction Centers started out in various communities. We are continuously conducting the following activities in various communities:

  1. Promotion of de-addiction in communities through the following media:

o    Street plays

o    Poster exhibitions

o    Pamphlet distribution

o    Issue-based movie screening activity

o    Individual and family counseling sessions

o    Exposure visits

o    Felicitation of recovering addicts

o    Women’s counselling

  1. Interaction with addicts to help them lead an addiction-free life:

o    De-addiction centers set up in various communities

o    Provide free weekly counseling services

o    Provide free medication to the registered patients

o    Conduct continuous follow up visits to motivate them to lead an alcohol-free life

  • Go-Green: The Go-Green initiative focuses exclusively on addressing various environmental issues, generating awareness, and conducting various eco-friendly activities, such as:

o    Tree plantation drives at various locations around the city

o    Awareness about the conservation and optimal utilization of natural resources through the Go-Green week in the Company

o    Promotion of eco-friendly products

o    Implementation of eco-friendly practices in the Company

o    Distribution of saplings to employees

o    Promotion of solar energy

  • Social Welfare: Through Social Welfare initiatives, CybageAsha supports underprivileged children with educational material, disburses medical aid to the poor, and visits old age homes and orphanages. CybageAsha has also introduced a program to provide financial aid to the deprived during medical emergencies. Following is a list of the activities conducted by CybageAsha:

o    Edutainment activities such as drawing and elocution competitions for underprivileged children

o    Christmas parties for children from communities

o    Blood donation drives in the Company

o    Various drives such as toy donation, cloth donation, book donation

o    Entertainment activities for old age homes and orphanages

o    Reader’s Club and book recording activities for visually impaired students

o    Braille book development for blind students

o    Infrastructural assistance to NGOs

  • Khushboo Charitable Trust (CybageKhushboo): A self-sustained NGO and the philanthropic arm of the Company, CybageKhushboo believes in the power of education. Right from its inception, CybageKhushboo has been constantly providing financial aid to economically backward but promising students to help them fulfill their educational aspirations and secure a bright future. It is relentlessly engaged in scalable educational projects to mold promising careers.

CybageKhushboo grants scholarships to meritorious students coming from economically weaker sections of the society to help them pursue professional courses in Engineering (degree and diploma), Medical and related courses such as Pharmacy, Dentistry, Homeopathy, and Physiotherapy.

4. Execution

The Company strives to implement the aforesaid CSR activities on its own to the extent possible. The implementer of the Company’s CSR activities will continue to be its registered Trusts—CybageAsha, Khushboo Charitable Trust. The corpus for carrying out the aforesaid activities is funded by the Company. This includes:

  • 2% of the average Net Profit made by the Company during the immediately preceding three financial yearsas per Section 135 of the Companies Act, 2013, along with the Companies (Corporate Social Responsibility Policy) Rules, 2014.
  • Any income arising therefrom.
  • Any profits generated therefrom, if any, shall not be treated as profits of the Company.
  • The Company shall undertake CSR activities to the best possible manner and execute all activities in conjunction with this policy and provisions of the applicable statutes. However, in the event the Company shall not be in a position to execute such activities as guided by the CSR committee, the same shall be executed through its registered Trusts.

5. CSR Committee:

As per rule 5 of the Companies (Corporate Social Responsibility Policy) Rules, 2014, the following are the Directors who shall be the members of the CSR committee. Approved vide Resolution dated June 18, 2015, passed in the meeting of the Board of Directors of the Company.

  • Arun Nathani, CEO & MD Cybage and member across all verticals
  • Ritu Nathani, Director, Cybage, and Member across all verticals

Other committee members along with their responsibility areas are as follows.

Name of the volunteer

Vertical

Name of the volunteer

Vertical

Dharmendrasinh Mahida

Rural

Lijo Varghese

Khushboo

Mateen Shaikh

Rural

Om Taori

Khushboo

Minakshi Pandit

Rural

Dinesh Daf

De-addiction

Suhas Shelar

Rural

Rajanikaur Arora

De-addiction

Sarang Padhye

Welfare

Vasundhara Sharma

De-addiction

Shambhavi Sinha

Welfare

Mugdha Haralikar

Go-Green

Shruti Kulkarni

Welfare

Rakesh Kishnani

Go-Green 

Nisha Mudaliar

Welfare De-addiction

Datta S Jadhav

Go-Green Khushboo

 

Responsibilities:

  • Formulate and update the CSR Policy, as and when applicable
  • Suggest areas of intervention to the board of directors
  • Approve projects that are in line with the CSR policy
  • Put monitoring mechanisms in place to track the progress of each project
  • Recommend the CSR expenditure to the board for approval
  • Meet at least twice a year to review the progress made
  • Allocate, approve, and monitor budgets allocated for each project

6. Governance and monitoring structure

The Company, through its registered Trusts, can undertake CSR activities as per the provisions of the Companies Act, 2013. Accordingly, these Trusts shall support the Board and work closely with it and the CSR committee in implementing CSR activities of the Company. The CSR Committee will assist in identifying the areas, programs, and execution of initiatives as per defined guidelines. The CSR committee will deliberate on the proposals and approve or reject them at its discretion. The financial approvals shall be done by the Director trustees of the respective trusts.

The CSR committee shall institute a transparent monitoring mechanism for implementation of CSR projects or activities undertaken by Cybage. Time frames and suitable milestones shall be fixed for all CSR projects or activities.

7. Location

All CSR projects and activities under this policy shall be undertaken in India. The CSR committee shall decide on locations for implementation of the CSR projects and activities.

8. Budgets

As set out in the Companies Act, 2013, Cybage shall allocate a budget for the CSR initiatives for every financial year equivalent to 2% of its average net profits made during the previous three financial years.

A specific budget shall be allocated for each CSR activity. This budget shall be project-driven. The total budget for the CSR projects shall be decided by the CSR committee.

9. Treatment of surplus

Any surplus generated from CSR projects or activities undertaken by the Company shall be tracked and channelized into the Company’s CSR corpus. These funds shall be further used in the development of CSR projects and shall not form part of the business profit of the Company.

10. Reporting of CSR initiatives

The CSR committee of the Company shall periodically consider the progress report on the various CSR initiatives. Details of the CSR activities undertaken by the Company and the expenditure along with the reasons for the expenditure below budgeted levels, if any, shall also be reported in the Company’s Annual Report under the Directors’ Report in the format as indicated in the Companies Act, 2013. The activities taken up the Company shall be displayed on the Company’s website.

This policy shall be reviewed and updated from time to time as per amendments to the applicable statutes.

11. Contact

For any clarification or query relating to the CSR Policy, please contact:

Prashant Mahamuni

Sr. CSR Executive,

Email: csr_team@cybage.com

Mobile: 9657702907

FAQ

Q: What is CybageKhushboo?
Ans:

Khushboo Charitable Trust, also known as CybageKhushboo, is a self-sustained NGO and a philanthropic arm of Cybage Software Pvt. Ltd. It believes in the power of education. Right from its inception in 2009, it has been constantly providing financial aid to economically backward but promising students so that they can fulfill their educational aspirations and secure a bright future. CybageKhushboo is relentlessly engaged in scalable educational projects to boost promising careers.

CybageKhushboo grants scholarships to students who want to pursue professional courses in Engineering (B.E. and Diploma) and Medical streams, BCA and MCA, along with Medicine-related courses such as Pharmacy, Dentistry, Homoeopathy, and Physiotherapy.

Q: How can a volunteer join CybageKhushboo?
Ans:

Cybagians seeking to be volunteers can write to csr_team@cybage.com.

Q: Can a volunteer make a financial donation to CybageKhushboo? Will these donations be exempt from tax?
Ans:

Yes, all donations made to CybageKhushboo receive tax exemption under Section 80G of the Income Tax Act, 1961.

Q: What are the criteria for getting scholarship under CybageKhushboo?
Ans:

The eligibility criteria for the CybageKhushboo Scholarship Program are:

1) The applicant must score a minimum of 60 percent in Class X and Class XII exams.

2) The total family income of the applicant should not exceed Rs. 2.5 lakh per annum.

3) The student must have secured admission in a government or a private college on the basis of merit and not through management quota.

Q: From where can one get the CybageKhushboo scholarship application form?
Ans:

The application form for the CybageKhushboo Scholarship Program is available on www.cybage.com. It can also be collected from the Cybage Software offices in Pune and Gandhinagar.

Q: How can one refer a student residing outside Pune?
Ans:

The CybageKhushboo office in Pune caters to the educational requirements of students in and around the city of Pune; Students outside Pune are not eligible because home visits for such students are not feasible.

Q: What are the requirements for being a volunteer?
Ans:

A little spare time, patience, and lots of enthusiasm are the qualities of a volunteer aspiring to work with CybageKhushboo. By volunteering, you can help CybageKhushboo make a greater difference to the society. You can also contribute with your skills and ideas. Volunteers can write to csr_team@cybage.com, mentioning the activity or project in which they are interested. The following activities are included in the program: interviewing students, home visits, mentoring students, referring a needy student, among others.

Q: Are all events mandatory for volunteers?
Ans:

No. Volunteers can attend events as per their interests. However, we expect volunteers to display commitment and dedication to their chosen causes.

Q: Is it necessary to donate if one is a CybageKhushboo member?
Ans:

No, it is not necessary for a CybageKhushboo member to donate. Donations are voluntary.

Q: Who are the PoCs for donations?
Ans:

Volunteers wishing to make donations should get in touch with members of the CSR team or contact on +91 965 770 2907. A receipt will be provided for each donation.